(as written in the By-Laws)

President

• The President shall preside at all Executive Committee meetings, Board meetings and monthly membership meetings of MVQ. The President shall also:
  • set immediate goals for the current year and address issues with long-term implications,
  • define standing committees for the current year with approval of the Executive Committee, per Article VII A,
  • ensure that one (1) representative for each standing committee is appointed to the Board and understands the responsibilities of their committee,
  • make appointments to fill Board vacancies,
  • be an ex-officio member of all committees,
  • ensure that the Bylaws are enforced and amended as needed.

Vice President

• The Vice-President shall preside at all Executive Committee meetings, Board meetings and monthly membership meetings of MVQ in the absence of the President.  The Vice-President shall also:
  • be responsible for community service and charity projects,
  • purchase door prizes for general membership meetings,
  • verify account balances of the monthly Treasurer’s report, and
  • assist the President, as requested.

Secretary

• The Secretary shall take minutes at all Executive Committee meetings, Board meetings and monthly membership meetings of the MVQ.  The Secretary shall also:
  • have general membership meeting minutes included in the next month’s newsletter,
  • shall file the “Annual Report” and “Certificate of Change of Directors” forms with the Secretary of the Commonwealth as required by law.
  • pick up MVQ correspondence from the post office box and distribute it,
  • write correspondence for MVQ,
  • maintain a file of all Board business and essential records and
  • send special mailings to the membership, if required

Treasurers

• The Treasurers shall be MVQ’s general collecting, disbursing and accounting officers and shall be responsible for maintaining MVQ’s books and accounts. Specifically, the Treasurers shall:
  • arrange for signature cards with the bank,
  • sign all checks,
  • reconcile the Guild’s accounts monthly,
  • deposit checks and pay invoices promptly,
  • ensure that liability insurance is renewed each year,
  • prepare the Treasurer(s)’s Report for every Board meeting,
  • prepare a year-end Financial Report and provide a summary of this report to the members-at-large at the first meeting of the year, with monthly updates throughout the year.
  • prepare the appropriate information and provide it to a consultant who will ensure all required tax/financial forms are filed in a timely fashion and
  • at the conclusion of the Treasurer’s(s) term of office, a “Compilation” will be performed on the financials.